By Line Parent, CHRP, Professional coach in human ressource management
As a new employee begins, there is a period in which both employer and employee familiarize themselves and develop a rapport. The new employee wants to know that he has made the right choice by accepting the job at your company, and you want him to feel welcome and ensure that he becomes a productive and profitable member of the team as soon as possible.
Here is a short guide on how to successfully integrate a new employee into your team.
Prepare properly so that the employee feels welcome and valued:
Phone or write to the new employee to confirm that they are expected at a particular time and date, and by a particular person.
Organize their work environment (workstation, access code, phone number, e-mail, office supplies, etc.).
Prepare the pertinent documents and any documentation describing the company.
Inform existing employees that they will be joining the team.
For the first day, assign someone to share breaks with the new employee and consider joining them for lunch.
Welcoming a new employee:
They should be greeted by an immediate supervisor.
Some words of welcome (explain the company’s mission and key challenges).
Present the organization’s values and expectations (work hours, personal and organizational expectations).
Present the employee guide, working conditions and the organization chart.
Signing of the necessary documents (employee file, group insurance, pay sheet, etc.).
Arrange a tour of the working environment with the sector manager.
Tour the work space and show them the tools available (computer, office supplies, etc.).
Tour the various sectors of the company, including rest and relaxation areas (staff room, cloakroom, etc.).
Introduce the staff and their team.
Help the employee adapt to their new responsibilities:
Explain mutual expectations
Explain the roles, responsibilities and tasks related to the job
Explain work methods and procedures
Identify any potential training required for the job
Follow-up assessment with the employee after 30 days, 60 days and/or 90 days:
Assess their ability to retain new skills and knowledge
Obtain an evaluation from an immediate supervisor
Evaluate the employee’s satisfaction
Get feedback on the employee’s progress and learning curve (employee strengths, aspects that need improving)
Properly integrating an employee will unquestionably have a direct impact on how long the employee will remain with your company. Enjoy!
Line Parent, CRHA, ACC
Coaching services
Tel : (514) 784-1072
lparentcoaching@videotron.ca
